Sec.1
Freshmen Students
a. Undergraduate
a.1
Students shall be accepted regardless of age, sex, nationality, religious
beliefs, socio-economic status, or political affiliations.
a.2.
Students must have graduated from government recognized secondary
schools/Alternative Learning System.
a.3.
Students must meet all the following admission requirements:
i. DMMMSU College Admission Test
ii. Form 138 or ALS Rating
iii.
Certificate of Good Moral Character
iv.
Three (3) pcs. 2" x 2" and 1 pc. 1" x 1" colored pictures
with white background
v. Copy of Birth Certificate from the National
Statistics Office
vi.
Qualify in the interview
vii.
Qualify in the physical/medical examination conducted by DMMMSU or any
government physician.
b. Open
University System
An applicant to the DOUS program
with relevant working experience or graduate of other programs are exempted
from taking the College Admission Test.
c
. Graduate Studies
c.1
Students must be bachelor«apps or master«apps degree holders
relevant to the degree applied for with a grade point average (GPA) of 2.00 or
better for the master«apps degree and 1.75 or better for the doctorate degree.
c.2 Academic competence/proficiency
shall be determined through the following:
i. Official Transcript of Records
ii. Recommendation of the former professor or
recognized authorities
iii.
Interview with the applicant or other appropriate means.
c.3 For
foreigners, policy on foreign students shall apply. Foreign students must
submit the requirements as stated in section 2 hereof.
d. Secondary
d.1.
Students must comply with all the following admission requirements:
i. DMMMSU /High School Admission Test
ii. Form 138
iii.
Certificate of good moral character from the school graduated from
iv.
Birth Certificate from the National Statistics Office
v. 2 pcs. 2 x 2 colored pictures with white
background
e.
Elementary
e.1
Pupils must comply with all the following admission requirements:
i. DMMMSU Elementary Admission Test
ii. Birth Certificate from the National
Statistics Office
iii. 2
pcs 2" x 2" colored picture with white background
Sec. 2
Foreign Students
a. A foreign student must meet all the
following admission requirements of the University and the course applied for:
i. DMMMSU College Admission Test
ii. Certificate of Completion of a Secondary
Curriculum
iii. Original Transcript of Record
iv. Personal Data
v. Affidavit of Support
vi. Alien Certificate of Registration (ACR)
vii.
Result of TOEFL/IELTS (for non-native speakers of English).
viii.
Student Visa
ix.
Security Clearance from his/her Embassy
x. Resident Guarantor of his/her character
xi.
CHED permit
xii.
Alien fee
b. A foreign student may be admitted based on
availability of slot of the course applied for.
Sec. 3
Transferees
a. A transferee must meet the following
admission requirements of the University and the concerned College:
i. Teacher Aptitude Test (for Teacher Education
students only)
ii. Weighted average grade of 2.5 (excluding
NSTP)
iii. OTR or copy of grades signed by the Registrar
for reference purposes
iv. Certificate of Transfer Credential v. Must qualify in the interview
vi.
Physical/Medical Examination conducted by DMMMSU or any government physician
vii.
Certificate of Good Moral Character
viii. 4
colored ID pictures with white background (1copy 1"x1" and 3copies
2"x2")
b. Admission of transferees is subject to
availability of slot for quota courses.
Sec. 4
Degree holders are exempted from taking the college admission test.
REGISTRATION
Sec. 1
A student shall register within the scheduled registration period as provided
for in the approved annual academic calendar. A fee shall be imposed on late
registration.
Sec. 2
A student is considered officially enrolled upon payment of the required fees
duly validated by the Cashier«apps Office.
Sec. 3
Individual curriculum checklist showing the scholastic standing of an old
student should be presented upon enrollment.
Sec. 4
Rules on prerequisites in a curriculum are observed and followed during
enrollment.
Sec. 5
Qualification for admission for undergraduate is valid for two (2) years.
Sec. 6
A student can enroll in a mixed pace (combination of group and self-paced
learning scheme) to complete the required number of units per semester.
Sec. 7
Enrollment in the Expanded Tertiary Education Equivalency & Accreditation
Program (ETEEAP) may be done anytime of the year at the Office of the
Dean/Director of the College /Institute concerned.
CROSS-REGISTRATION
Sec. 1
Cross-registration to deregulated private HEIs/another SUC/ within the
University system may be allowed for subjects which are not offered in the
campus during the time of cross registration upon approval of the
Dean/Institute Director as recommended by the Department Chairperson and the
Registrar.
Sec. 2 No student is
allowed to cross-enroll in two or more schools within a term.
Sec.3 The University
shall give no credit for any subject taken by a student in any other
University/College/School if enrollment in such subject was not authorized in
writing by the concerned officials.
SHIFTING
FROM ONE COURSE TO ANOTHER
Sec. 1
A student may apply for a shift of course subject to approval by the Dean
/Director of his new course.
Sec. 2 Shifting of course
may only be allowed after the term.
WITHDRAWAL
OF REGISTRATION
Sec. 1 Withdrawal of
registration maybe allowed within three weeks from the opening of classes.
1a.
DOUS. Withdrawal of registration shall be allowed within three(3)
weeks after the scheduled face-to-face meeting.
Sec. 2
A student who withdraws his registration within the prescribed period shall be
entitled to retrieve his credentials submitted as requirement for enrollment.
CLASS
ATTENDANCE
Sec. 1
Whenever a student has been absent from his class for three consecutive
meetings or five (5) cumulative meetings, the faculty concerned shall report
the matter to the Department Chairperson/ Institute Directors, for formal
notification of the parent or guardian. The student shall then be referred to
the Head of Student Affairs and Services for follow up. A Graduate student can
be dropped after four (4) unexcused absences.
Sec. 2
An Undergraduate student who incurs absences equivalent to 20 percent (20%) of
the total number of hours required in the course before the mid-term examination, shall be
automatically dropped. If said absence
is incurred after the mid-term examination, with a passing mark in the class
standing and due to valid reasons, the faculty may drop the student. However, when such absence is incurred after
the mid-term examination with a failing mark for class standing, the student
shall be given a failing grade.
Sec. 3
A student enrolled at the DOUS who did not take the midterm exams without prior
notice will be considered dropped by the Registrar upon the confirmation of the
faculty/tutor concerned.
Sec. 4
Absence due to late registration shall be considered as absence from class.
4a
DOUS. Late registration shall be considered before the 2nd face- to-face
meeting with late enrollment fee.
Sec. 5
Excuse slips for absences shall be obtained from the Office of the SAS Head
upon the student«apps return. Excuses shall be for the class hours missed. Class
work covered during the student«apps absences can be made up to the satisfaction of the faculty concerned
within a reasonable period.
Sec. 6 To be considered
present, the student should attend at least seventy five percent (75 %) of a
class time.
TIME
LIMITS FOR THE COMPLETION OF DEGREE PROGRAM
Sec. 1
Every student is expected to complete his degree within the prescribed period.
Under meritorious cases, however, a student may be allowed to extend the period
subject to the following retention policies of the University:
Degree/Program Maximum Time Limit
Graduate
MA/MS seven (7) years inclusive
of leaves of absence
Ph.D. nine (9) years
inclusive of leaves of absence
DOUS
Doctoral 10 years Ѳٱ«apps eight (8) years
Baccalaureate eight (8) years
Certificate three (3)
years
BS
Degree
4 «app
year seven (7) years
5 «app
year eight (8) years
6 «app
year nine (9) years
Sec. 2
A student who desires to transfer to another program will be given the chance to finish the new
program within the allowable maximum period to stay in the University.
LEAVE
OF ABSENCE
Sec. 1
A student may discontinue or go on leave of absence from his program of study
for a period not exceeding two (2) consecutive terms as approved by proper
authorities.
Sec. 2
A student who discontinues temporarily his program of study is required to
submit an approved written request for leave of absence to the Office of the
Registrar, duly noted by parent/guardian recommended
by the Department Chairperson/ Director/ Dean concerned and approved by the
Chancellor.
Sec. 3
An approved leave of absence from the University shall not be included in the
determination of the maximum prescribed period to complete a regular
baccalaureate degree.
Sec. 4 A student who goes
on leave for a particular semester must return to the University on the next
semester immediately following the leave of absence to maintain a regular
status.
Sec. 5
In case the curricular program pursued by the student has been revised, he
shall follow the revised curricular program, unless he is able to secure an
approval from the Chancellor/Dean/Director to continue with his previous
curriculum.
Sec. 6
A student who returns after five(5) continuous years
of absence from the University may be accepted for enrollment, forfeiting all
units previously earned.
PREREQUISITE/S
OF SUBJECTS
Sec. 1 The rules on
sequence of subjects in the curriculum of the course being taken must be
followed.
Sec. 2
A student is not allowed to enroll a subject without passing its prerequisite.
Sec. 3 Prerequisite
subject enrolled in for the second time
may be simultaneously taken with the higher subject upon approval of the Director/Dean and
recommendation of the Dept. Chairperson as noted by the Registrar. However, if
the student failed the prerequisite subject, the higher subject shall also be
given a failing grade.
RETENTION
POLICIES
Sec. 1
The following standards shall be observed :
a. A
student who obtains a final grade of 5.0 in 25% to 36% of the total number of
academic units he is enrolled in can enroll in the next term in not more than
75% of the normal academic load. Likewise, a warning shall be issued by the
Department Chairperson/Director.
b.
Student who obtains a final grade of 5.0 in 37% to 50% of the total number of
academic units he is enrolled in shall be placed on probation for the next
semester and shall be allowed to enroll in not more than 50% of the normal
academic load.
c. A
student who obtains a final grade of 5.0 in more than 50% of the total number
of academic units enrolled shall no longer be allowed to enroll in the same
course he is enrolled in. He may be allowed to shift to another course of his
interest.
Sec. 2
A student who obtains a final grade of 5.0 in all (100%) of the academic units
shall be permanently barred from re-admission to the University.
SUBSTITUTION
OF SUBJECTS
Sec. 1
Substitution of subjects may be allowed when a student is pursuing a curriculum
that has been superseded by a new one upon approval by the Department
Chairperson/Director/Dean.
Sec. 2
Every petition for substitution shall only involve subjects allied to each
other and the substituted subject shall have equal number of units or greater
than the number of units of the required subject.
Sec. 3
No substitution shall be allowed for a subject in which a student failed. However, this may be allowed when the
proposed substitution substantially covers the same subject matter as the
required subject.
ADDING,
CHANGING AND DROPPING OF
SUBJECTS
Sec. 1
Any student may be allowed to add, change and drop
subjects within a prescribed period on the following grounds: a) conflict in
time schedule; b) non-completion of prerequisites; and c) dissolved/cancelled
subjects.
Undergraduate Within 3 days from the
start of classes
Graduate During the first two sessions
Sec. 2 Change in scheme or
mode of instruction shall be upon the recommendation of the program adviser and
tutor to be approved by the DOUS Director. Individualized learners have to complete the course within six (6) months. Failure
to do so results to an incomplete grade which can be completed within one (1)
year.
Sec. 3
Dropping of subject after the specified period but before the mid- term
examination may be allowed with the approval of the Subject Teacher and
Department Chairperson/Director/Dean and acknowledged by the Registrar. A «appD«app
mark shall be given to the student.
Sec. 4 W hen a student drops a subject after the mid-term
examination with no valid/justifiable reason, a failing grade of 5.0 shall be
given.
VALIDATION
Sec. 1 Only the courses
that conform to DMMMSU«apps offerings are considered for validation.
a.
Only courses taken from any non-deregulated Higher Education Institution (HEI)
and CHED-supervised institution with a grade of «app2.50«app or lower can be
validated. Those taken from deregulated HEIs and SUCs are automatically
credited.
b.
Validation shall be undertaken within the first three (3) terms from the date
of admission into the University. In all cases, validation should be done prior
to the semester offering of the course.
c. DOUS. Validation of courses,
training activities and seminars may be given credit subject to the evaluation
of a Committee
d.
Undergraduate. Courses may be given credit subject to the evaluation of a Committee using an
institutional policy on validation.
Sec. 2
A validation fee shall be charged.
Sec. 3
Validation should be administered and checked by the Instructor
assigned by the Department Chairperson/Director.
Sec. 4
Validation marks are either «appSustained«app or «appFailed«app and should be submitted
within the term.
Sec. 5
A degree holder from a State College or University other than DMMMSU may be
credited equivalent course without validating them, provided, that such credits
shall not exceed 50% of the total number of units required for graduation. The
subjects to be credited shall be determined by the Department
Chairperson/Director concerned.
EVALUATION
Sec. 1
Residence Credits
a.
Residence credits refer to all academic units earned and validated by the
University for a particular degree.
b. Only
residence credits are considered in evaluating subjects and units for a
particular degree.
Sec. 2
Student Classification
Students
are classified as follows:
a. A
full time/regular student is one who carries the full load in any given
semester as specified in the curriculum.
b. A
part-time/irregular student is one who carries less than the full load
specified in the curriculum.
c. A
transferee is one who comes from another institution where he started studying
for a course and who is now registered in DMMMSU after qualifying for
admission.
d. A
foreign student is one who is not a citizen of the Philippines.
Sec. 3
Curricular Level Placement
The
curricular level placement of students shall be based on the matrix below. However,
a course for validation shall be excluded in determining the year level.
Year | Degree
Programs | Level | |
4-yr | 5-yr | 6-yr | |
First
| Has enrolled or has completed the
prescribed subjects of: | ||
not more than
25% of the total
no. of units
required in his/her
course. | not more than 20% of the total no. of units required in in his/her course. | not more than 17% of the total no. of units required in his/her course. | |
Second | Has completed first year of his course or
has finished: | ||
25% but not
more than 50% of
the total no. of
units required in
his/her course. | 20% but not more than 40% of the total no. of units required in his/her course. | 17% but not more than 34% of the total no. of units required in his/her course. | |
Third | Has completed two years of his course or
has finished: | ||
50% but not
more than 75% of
the total no. of
units required in
his/her course. | 40% but not more than 60% of the total no. of units required in his/her course. | 34% but not more than 51% of the total no. of units required in his/her course. | |
Fourth | Has completed three years of his course or
has finished | ||
more than 75% of the total
no. of units but has
not yet graduated
in his/her
course. | 60% but not more than 80% of the total no. of units required in his/her course. | 51% but not more than 68% of the total no. of units required in his/her course. | |
Fifth | Has completed four years of his course or has finished: | ||
more than 80%
of the total no. of units required in his/her
course but has not
yet graduated. | 68% but not
more than 85% of the total no. of units required in his/her course. | ||
Sixth | Has completed five years of his course or
has finished: | ||
more than 85%
of the total no. of units but has not yet graduated. | |||
WITHDRAWAL
FROM THE UNIVERSITY
Sec. 1
Any student wishing to officially withdraw from the University and transfer to
another school, college or university should be cleared of all liabilities and
responsibilities (administrative, academic and
financial) in the University.
Sec. 2
The necessary documents for withdrawal such as clearance and request for
honorable dismissal could be availed of from the Office of the Registrar.
Sec.3 A
student who has already paid his school fees but intends to withdraw from the
University is entitled to a refund of his tuition fees only.
Graduate
Before the start of classes | 90% |
Within one week after the opening of
classes | 75% |
Within the first month of classes | 50% |
After the first month of classes | No Refund |
Undergraduate
a.
For Regular
Semester
Before the start of classes | 100% |
Within one week after the opening of
classes | 75% |
Within second week from opening of
classes | 50% |
Within third week from opening of
classes | 25% |
After the third week from opening of
classes | No Refund |
b.
For Summer
Classes
Before the official opening of classes | 100% |
Within one day after the opening of
classes | 75% |
Within second day from opening of
classes | 50% |
Within third day from opening of
classes | 25% |
After the third day from opening of
classes | No Refund |
ACADEMIC
LOAD
Sec. 1
Undergraduate
a.
A student enrolled in a regular semester is limited to take the specified
number of academic units in the curriculum he is enrolled in. On a meritorious
case, an overload of not more than 3 units may be allowed.
b.
A graduating student, on his last semester/term may be allowed to enroll up to
28 units academic load provided the student has no INC grade prior to his
enrollment.
Sec. 2
DOUS
a.
A student enrolled at the DOUS for an undergraduate program may enroll a maximum
of 12units/semester and 6units during summer. However, a graduating student may
enroll a maximum of 15 units during the semester and 9 units during summer.
b.
A student with a GPA of 1.75 or higher may enroll a maximum of 12 units per
semester and 9 units during summer.
c. A graduate student with a GPA
of 1.5 or higher may enroll a maximum of 12 units per semester and 9 units
during summer.
Sec.
3 Graduate Studies
A full time graduate student could enroll a maximum of 15units
during the semester and 9units in summer.
Part time students with GPA of 1.24 could enroll 12- and 9 units during
the regular semester and summer, respectively.
Sec. 4
Trainees for summer should have no other subject except OJT. During regular
semester, graduating students maybe allowed to enroll
a maximum of 6 units only in addition to OJT.
Sec. 5.
Students enrolled in the individualized or self-paced learning who have not
completed the requirements of the course within six(6)
months will be given a grade of incomplete.
EXAMINATION
AND GRADES
Sec.1
Examinations are integral part of instruction and shall be administered by the
faculty member concerned in accordance with the University policies as basis for
evaluating student performance. Student rating shall conform with the following
system:
Undergraduate
1.00 98
«app 100 A+
1.25 95
«app 97 A
1.50 92
«app 94 A-
1.75 89
«app 91 B+
2.00 86
«app 88 B
2.25 83
«app 85 «app
2.50 80
«app 82 C+
2.75 77
«app 79 C
3.00 75
«app 76 «app
5.00 Failure
INC Incomplete
D Dropped
Graduate (Ѳٱ«apps/Doctoral)
1.00 «app Excellent 98-100 A+
1.25 – Very Good 95-97 A
1.50 – Good 92-94 A-
1.75 – Satisfactory 89-91 B+
2.00 «app Passed 86-88 B
5.00 «app Failed 85
and Below F
Sec. 2
An «appINC«app mark denotes a class standing which is passing but no final examination and/or
lacking of certain requirements of the course. Completion is a special
examination and/or requirements for compliance within one(1)
school year. Otherwise, a grade of «app5.00«app shall be automatically entered in the
student«apps permanent records by the Registrar. In case of unavailability of the
Professor, the Department Chairperson/ Dean/Director shall administer the
completion.
Sec. 3
A student who receives a passing grade in a given
course shall not be allowed a re-examination for the purpose of improving his
grade.
Sec. 4 A faculty member is
the sole authority to determine and give grades to his students subject to the
provision of Sec. 2.
Sec. 5
Every faculty member shall submit his report of rating not later than the
scheduled date of submission as indicated in the University Academic Calendar.
Sec. 6
No faculty member shall change any grade after the report of rating has been
submitted to the Registrar. In exceptional cases, as when an error has been
committed by a faculty member, such faculty must request authority from the
Chancellor to rectify the error through official channels.